Rule 195 – Greyhound Detail Reports – procedure, content
The Racing Manager shall arrange that a Greyhound Detail Report is prepared whenever necessary to communicate changes to individual Greyhound data held by the Registry System and/or the Form Database. The detail may originate at the Racecourse, or be reported to it by an Owner, a Trainer, or a Veterinary Surgeon, whereupon it shall become the responsibility of the Racing Manager to include it in a Report, and to issue a copy of such report as receipt to each person reporting detail in it.
The report shall give in each case the ID and name of the Greyhound, the type of detail, the actual detail and relevant date, the person reporting each entry, the person producing the report, and the date of its transmission. It may contain any combination of any of the following details, :-
i) Earmark Discrepancy, being a discrepancy between what is expected to be found according to the available data for the Greyhound, and what is found upon examining the Greyhound. (If the data already records e.g. an illegible character, finding it so shall not be considered a discrepancy). Any Earmark Discrepancy discovered at a Racecourse shall be reported within 24 hours subject to Rule 1(vi). An Earmark Discrepancy shall be reported only by the Racing Manager or his/her deputy.
ii) Death or retirement shall be reported within 48 hours of being reported to the Racing Manager. Retirement shall be reported only by the Owner or by a Trainer on behalf of the Owner.
iii) Disqualification for Deliberate Interference in a Race or Trial, or satisfactory participation in a Clearing Trial. This shall be reported within the same deadline as that for the record of the Race meeting or Trial meeting concerned. It shall be reported only by the Racing Manager or his/her deputy.
iv) A bitch coming into season, being spayed, whelping a litter, being treated to suppress season, or having a false heat. This shall be reported within 24 hours of being reported to the Racing Manager.
v) Vaccinations under Rule 60. This shall be reported within 24 hours of the official vaccination certificate being lodged with the Racing Manager or his/her Deputy.
vi) Microchip insertion following microchip failure or replacement as authorised by the Registry.