Rule 194 – Communications from Racing Office Systems, and Deadlines
The following communications shall be transmitted from Racing Office Systems:-
i) A schedule of race and trials meetings which the racecourse requires to “book” for the following month, giving details of the anticipated start and finish times for all meetings on each day. This shall reach the Registry System and the Form Database at least 14 days prior to the start of the month.
In exceptional circumstances a meeting may be added to the schedule late, but at least 24 hours prior to the start of the race meeting, or at least 4 hours prior to the trials meeting.
No race or trials meeting shall be run unless it has been booked as above.
ii) An advance programme for each race meeting giving details of the Races and the Greyhounds taking part as required by the Form Database. This, except for a standby meeting (one which will only take place in circumstances not definite at the time), shall be successfully validated by the Form Database before 1500hrs two days prior to the Meeting date, except that Sunday programmes shall be successfully validated by 1600hrs on Thursday and Monday programmes by 1600hrs on Friday.
A further final version of the programme, or the only version for a standby meeting, shall be successfully validated by the Form Database before 1400hrs on the day prior to the meeting date, except one for a Sunday meeting, which shall arrive before 1500hrs on Friday.
iii) An advance programme for each trials meeting giving details of the trials and the Greyhounds taking part as required by the Form Database. This shall reach the Form Database in time for the latter to confirm (or otherwise) each greyhound’s qualification to trial according to data held by it, to the racecourse, before the start of the trials meeting.
No greyhound shall run in any trial until such confirmation has been received.
iv) Details required by the Form Database of the record of each race which shall include any withdrawals. This shall reach the Form Database before the following race is run, and in the case of an Open Race or the final race of a meeting within 15 minutes of announcement of the result. Going allowances may be omitted, but in that case a further transmission of such records including going allowances, shall reach the Form Database within 30 minutes of announcement of the Result of the last Race at the Meeting.
v) Details required by the Form Database of the records of all Trials. These shall reach the Form Database within two hours of the running of the last trial at the meeting.
vi) Details of amendments to a scheduled race meeting, such as timing or order of running of races. These shall reach the Form Database within 30 minutes of the decision being taken and before the running of any race affected.
vii) Greyhound Detail Reports, comprising information originating at or reported to a racecourse under Rule 195. These shall reach the Registry System and the Form Database (which shall each extract the details appropriate to that System), by the earliest deadline appropriate to any individual entry in the Report.